RISK MANAGEMENT POLICY
FSL, in conjunction with IGC, officially adopts the most current edition of the Fraternal Information and Programming Group (FIPG) Risk Management Policy as its official risk management policy. All events held by fraternities and sororities and their Governing Councils should adhere to all Social Event Guidelines contained within the most recent edition of the FIPG Manual, and any policy requirements outlined in the Greek Standards program. In addition to the IGC Risk Management Policy, fraternities and sororities are expected to adhere to the policies and guidelines established by their individual Governing Council and/or I/NHQ. In the event there are conflicting policies, the more strict policy shall be followed.
SOCIAL EVENT REGISTRATION
All fraternities & sororities at SIUC are required to complete FSL Form: Social Event Planning Guide for their on & off-campus social functions, with alcohol present, with FSL. This is to help ensure that organization events are being planned according to the best practices of both University and I/NHQ risk management policies. A copy of the completed online registration form will be given to the sponsor and shared with necessary University departments.
There are three types of social events allowed for fraternities and sororities at SIUC: Alcohol-Free (AF), Bring Your Own Beverage (BYOB) and 3rd Party Vendor (3PV). Events should be registered as outlined below:
Any events registered less than the appropriate number days in advance will be approved on a case-by-case basis.
For events involving alcohol, final guest lists are due 24 hours prior to the event. For events occurring over the weekend, lists are due by noon the last business day before the event to allow for review.
Topics covered below:
Prior to being allowed to host social events, the chapter executive board must attend a training sessions focused on reviewing risk reduction guidelines and the social event planning guide review process.Topics
Prior to being able to host an event with alcohol, the President, Risk Management Officer and Social Chairperson and enough members to maintain the sober monitor to guest ratio (1 monitor per 15 guests) must complete the Sober Monitor Certification by attending a series of training sessions educating about risk reduction and event management procedures for events with alcohol and educating about the Effects of Alcohol. Once completed, the certification will last for four (4) semesters at which a recertification session will be required.Topics
For any events that are hosted by 2 or more SIUC organizations, an event registration form must be completed by one of the sponsoring organizations and reviewed with the other sponsoring organization(s). Organizations co-sponsoring events are held equally responsible for policy violations. These events should adhere not only to SIUC policies, but also those of the individual co-sponsoring organizations with the more strict policy being followed.Topics
Organizations are able to host social functions in on campus facilities as long as they adhere to all campus policies. Any food or beverage at the event must be catered through approved vendors. Reservations for facility use must be made through the appropriate scheduling office. All applicable policies and guidelines for facility usage established by SIUC as well as any fire code capacities and security requirements set by the University should be followed.Topics
For all events involving alcohol, chapters must utilize a security team (internal or external) to assist in managing the event. Many venues include security in their event contracts and these would meet this requirement. For events in venues where security is not provided, chapters should plan accordingly, with contracting with an external security company as the recommended option. If providing its own internal security, all members of the security team are considered Sober Monitors and should complete the required certification before serving in this role.Topics
With each event involving alcohol, FSL will supply organizations with no-removable wrist bands. Organizations will be provided with a corresponding number of wrist bands for those members/guests who are 21/+ (male and female) and for those under 21. Wristbands for those 21 and over will have 5 tear off tabs with the wrist band itself counting as the sixth tab. A tab should be removed by the server each time a drink is purchased by (3PV) or distributed to (BYOB) that individual. All guests will be provided with wristbands with no tear off tabs to indicate they are under 21 or have no remaining tear-off tabs. Bartenders must still check photo id for those with tear off tabs before selling to them.Topics
Guest lists are required for all events with alcohol, but strongly encouraged for alcohol free events. All guest lists should follow the template available on the FSL website. Your guest list should include members and pledges/new members as well as any non-members guests (male and female). If alumni are attending the event, you should also include them on the guest list as guests of members. For those organizations with individuals in an Intake Process, you should include them on the guest list as guests to respect the secrecy of the intake process. For events with alcohol, you should provide the date of birth for all members, pledges/new members, and guests. For events involving alcohol, final guest lists should be maintained by the chapter for a minimum of 3 years.Topics
Within five (5) business days following an event with alcohol, any unused wristbands corresponding with those guests who do not attend should be turned back in into FSL to verify that proper check-in procedures are being followed. A meeting should occur with the IGC Risk Reduction Coordinator to review the event and determine any areas for improvement in planning for future events.